Properties, units and owners
Buildings, residential and commercial units, their owners and the management agreement for each, including units not yet leased.
SectorReal estate and property management
Property management software built around how your company works
O AI, a Saudi software company in Al Khobar, builds property management software for property-management companies, owners and developers: units, leases, rent collection, maintenance and owner statements in one system, in Arabic and English, with each lease tracked against its Ejar contract and invoices planned for ZATCA e-invoicing.
Last updated 29 October 2026
In short
What is a property management system?
A property management system is software that keeps a portfolio's buildings, units, owners, tenants and leases in one place, schedules each rent payment, follows up arrears and maintenance, and produces the statement each owner receives. It differs from an accounting program, which records the money but not the lease, the unit or the maintenance request behind it.
We build it for licensed property-management companies, owners with large portfolios, developers who keep and lease their units, and real-estate offices. Managing other people's property as a service also needs a FAL property-management licence from the Real Estate General Authority; our guide to property management in Saudi Arabia covers the licence, the fees and the management contract.
What we build
Modules of property management software
We build the modules your portfolio needs. A typical scope draws on these:
Leases and Ejar contracts
Each lease with its Ejar contract record number, status, dates, renewal and termination, linked to the unit, the owner and the tenant.
Payment schedules, collection and arrears
The rent schedule of each lease, payments made through Ejar or directly, reminders before due dates and the follow-up of arrears.
Maintenance and tenant requests
Requests from tenants, planned maintenance, work orders to technicians or contractors, and unit handover and inspection.
Owner statements and financial reports
A monthly statement for each owner that follows their management agreement: rent collected, expenses, the management fee and the net transfer.
E-invoices and accounting
Invoices issued to ZATCA's e-invoicing requirements where they apply, and entries passed to your accounting system or ERP.
Owner portal, tenant app and alerts
A portal where owners see their statements, an iPhone and Android app where tenants pay and raise requests, and alerts by SMS or WhatsApp.
Marketing: a property website and vacant units
A real-estate website that lists vacant units from the system itself, so the listings are always current.
Saudi platforms
Saudi platforms a property system works with
A Saudi property company works with official platforms every day. The system keeps what they need; it does not replace them. Any direct technical link is confirmed with the operator for your case before we rely on it.
Ejar
The rental-sector platform where the unified lease contract is documented. Registering units in Ejar is the job of the accredited real-estate broker, and tenants can pay rent through Ejar by mada, Apple Pay or SADAD (biller code 153). Ejar's FAQ names its own links with government bodies, not links with third-party property software.
Official site: ejar.saReal Estate General Authority (REGA)
The authority that regulates the sector and issues FAL licences, including the property-management licence a management company needs. The system can hold each licence and its expiry date.
Official site: rega.gov.saZATCA e-invoicing (Fatoora)
Where rent or management fees are taxable, invoices follow the Zakat, Tax and Customs Authority's e-invoicing rules. The tax treatment depends on the contract, so we confirm it with your tax adviser.
Official site: zatca.gov.saEjar facts from the official Ejar FAQ, as of October 2026.
In practice
Ejar and your system: what stays on the platform and what the system does
Ejar regulates the rental sector; your system runs your portfolio. The split below follows the official Ejar FAQ.
| On Ejar | In your property system |
|---|---|
| The unified lease contract is documented on Ejar, under the Council of Ministers resolutions on the rental sector | Stores the Ejar contract record number, status, dates and renewal, and links each contract to its unit, owner and tenant |
| Units are registered by the accredited real-estate broker | Holds the full unit register, including units not yet leased |
| Tenants pay through Ejar; the rent reaches the landlord within 5 business days | Holds the payment schedule, marks payments made through Ejar, follows up arrears and sends reminders |
| Payments through Ejar get an automatic receipt; direct payments need an electronic receipt | Records direct payments with their receipt reference and reconciles both channels into the owner statement |
| Paying only through digital channels currently applies to residential contracts | Handles commercial contracts paid outside Ejar |
In practice
How to choose property management software for your company
Whether you buy a subscription or build your own, check these eight points before you sign:
Ejar contract tracking
Does it keep each lease's Ejar number, status and renewal?
Owner statements by agreement
Can each owner's statement follow the terms of their own management agreement?
E-invoicing
Can it issue the invoices your contracts need to ZATCA's requirements?
Maintenance flow
Can a tenant request become a work order, a cost and a line on the owner statement?
Permissions
Can you limit who sees which portfolio, owner or bank detail?
Arabic and English
Are the screens, contracts and statements right in both languages?
Tenant and owner access
Is there an app or portal, or does every question come to your team by phone?
Export and data ownership
Can you take all your data out, in a usable format, whenever you want?
Ready-made or custom
Ready-made subscription or a custom system?
A ready-made property program is often enough for a small office with standard leases. A custom system pays off when your portfolio or agreements do not fit the product.
| Ready-made subscription | Custom system for your company | |
|---|---|---|
| Fits when | A small portfolio with standard leases | Portfolios across several cities, special owner agreements or daily rentals |
| Owner statements | The product's own format | Built to each management agreement |
| Integrations | What the vendor supports | Your accounting or ERP, your bank files and your own apps |
| Tenant app | The vendor's app, if any | Your own app under your brand |
| Code and data | Stay with the vendor | Ownership agreed in the contract |
How we work
How we build the system with you
We build in phases, starting with the part that costs your team the most time today.
Scope session
We learn your portfolio, your management agreements and how leases, collection and maintenance run today.
Data migration plan
We plan the move from Excel or your current program: units, owners, tenants, leases and open balances.
A first module
Often leases and collection, so your team works from the new system early.
Build in phases and test
Maintenance, owner statements, invoices and apps follow, each tested on your own data.
Training and support
We train your team and support the system under a plan agreed with you.
The cost depends on the scope: the number of units and users, the modules, the integrations and the apps. We quote it in writing after a free consultation.
Our own products
What we have built: Rushd as proof
Rushd by O AI is law-firm software our in-house team built and runs: one account on the web, iPhone and Android, in Arabic and English.
It already handles what most sector systems need: role-based permissions, an audit log of who did what (on the Premium plan), documents, tasks and notifications, and AI drafting in Arabic and English.
Those are the parts a property system needs: contracts and documents, reminders before due dates, permissions by portfolio, and apps on iPhone and Android.
O AI has not yet delivered a real-estate project, and Rushd is a law-firm system. We take projects from property companies across the Kingdom.
Questions
Common questions
What is property management software?
Property management software keeps a portfolio's units, owners, tenants and leases in one system, schedules and collects rent, follows up maintenance and arrears, and produces each owner's statement.
Does the system connect to Ejar?
Ejar's FAQ names links with government bodies only, not with third-party software. The system keeps each lease's Ejar contract number, status and payment schedule, and any direct link is confirmed with Ejar for your case before it is offered.
How does the system handle rent paid through Ejar and rent paid directly?
Rent paid through Ejar reaches the landlord within 5 business days with an automatic receipt; direct payments need an electronic receipt. The system records both, with their references, and reconciles them in the owner statement.
Can the system issue e-invoices?
Yes, for the invoices that are taxable, to ZATCA's e-invoicing requirements. The tax treatment of rent and management fees depends on the contract, so confirm it with your tax adviser.
Can we move our data from Excel or another program?
Yes. Data migration is planned in the scope phase: units, owners, tenants, leases and open balances, checked with your team before go-live.
Does my company need a FAL licence to manage property?
Managing property for others as a service needs a FAL property-management licence from the Real Estate General Authority. Our property management guide explains the licence and its conditions.
How much does it cost to build property management software?
It depends on the scope: units, users, modules, integrations and apps. We send a written quote after a free consultation.
Have you worked with real-estate companies before?
Not yet. We take projects from property companies, owners and developers across the Kingdom. Our proof is Rushd, a live system we built and run.
Guides
Read more on our blog
Property management in Saudi Arabia: services, fees and contracts
A guide for owners hiring a property manager in Saudi Arabia: what REGA's property management licence covers, how fees and VAT are set, a worked comparison of two offers, a 10-point contract checklist, and the Ejar and Riyadh rent rules your manager must apply.
Custom software development in Saudi Arabia: ready-made or built for you, and what drives the cost
When to buy, connect or build: a guide to custom software development in Saudi Arabia and beyond, with the cost drivers and the one page to bring to a first meeting.
How to choose ZATCA-compliant accounting software in Saudi Arabia: a checklist
What ZATCA-compliant accounting software must do in 2026: Phase 1 and Phase 2 rules, how to tell your wave, what ZATCA's solution provider list does and does not mean, a decision table by type of business, a 13-point checklist and a 30-minute demo test.
ERP software in Saudi Arabia: a buyer's guide (ZATCA, data residency, Arabic)
A buyer's guide to ERP software in Saudi Arabia: what ZATCA's Phase 2 e-invoicing and VAT record rules mean for an ERP, where three vendors host data, how to test Arabic and what licences really cost, with a decision table and a checklist.
Tell us about your portfolio, and we will scope the system with you
Your company type, the number of units, your cities and the tool you use today are enough to start.
We reply within one business day.