Asset register
Every asset with its location, hierarchy, specifications, documents, criticality and history.
SectorIndustry and energy
Maintenance, inspection and HSE software for industry and energy
O AI, a Saudi software company in Al Khobar, builds systems for factories, energy and industrial service companies: maintenance management (CMMS), inspections, HSE, document control and production records, in Arabic and English, on the web and on phones and tablets in the field, around the way your plant and your crews already work.
Last updated 29 October 2026
In short
What these systems do
A computerised maintenance management system (CMMS) keeps every asset, its maintenance plan, work orders, spare parts and history in one place, so preventive maintenance happens on time and breakdowns are traced to their cause. Inspection and HSE systems do the same for checks, findings, incidents and permits to work.
In many plants these records still live in paper forms, spreadsheets and email. Bringing them into one plant and asset management system means a technician in the field, a supervisor and management all see the same asset, the same finding and the same open action.
| System | What it answers | Who uses it |
|---|---|---|
| CMMS (maintenance management) | Which asset needs what work, and when | Maintenance planners and technicians |
| Inspection system | What was checked, what was found and who closes it | Inspectors and supervisors |
| HSE system | Which incidents, observations and permits are open | HSE officers, supervisors and crews |
| Document control | Which revision of a procedure or drawing is current | Engineering and quality |
What we build
What we build for industry and energy
Each project picks the pieces it needs. These are the ones we build most often:
Preventive maintenance and work orders
Plans by date, running hours or meter readings, work orders to crews, and the history of each job.
Spare parts and stores
Parts by asset, stock levels, reorder points and the parts used on each work order.
Inspections in the field
Checklists on phones and tablets, photos, readings and findings, working where the signal is weak.
HSE: incidents, observations and permits
Incident reports, investigations, safety observations, permits to work and the actions that close them.
Training and competence records
Who is trained and certified for what, with alerts before a certificate expires.
Document control
Procedures, drawings and forms with revisions, approvals and transmittals, searchable in Arabic and English.
Production and quality records
Shift reports, batches, quality checks and downtime, with the reasons recorded.
Dashboards
Maintenance backlog, overdue inspections, open HSE actions and downtime on one screen.
Saudi platforms
Saudi platforms an industrial system works with
An industrial company keeps many official records beside its own. The system holds them with their dates; it does not replace the platforms that issue them. Any direct technical link is confirmed with the operator for your case.
Sanaei (Ministry of Industry and Mineral Resources)
Industrial licences are requested through the Ministry's Sanaei platform, in stages from establishment to production. The system can keep each licence, its stage and its expiry date, with an alert before renewal.
Official site: industry.saZATCA e-invoicing (Fatoora)
Invoices for products and services follow the Zakat, Tax and Customs Authority's e-invoicing rules; we plan them from the start.
Official site: zatca.gov.saLinks with your ERP, plant historians, meters or sensors are planned in the scope phase, within what each system allows. Facts from industry.sa and mim.gov.sa, as of October 2026.
In practice
Field work that does not stop for the signal
Plants, yards and sites often have weak coverage. The field apps are designed for that:
Offline checklists
Inspections and work orders can be completed without a signal and sent when the device reconnects.
Photos and readings
Each finding carries its photos, readings and location, so the office sees what the inspector saw.
Asset tags
A QR code or barcode on an asset opens its history and open work at once.
In practice
How to choose maintenance or HSE software
Before you subscribe or build, check these points against how your plant runs:
Your asset structure
Does it follow your plant's hierarchy and tag numbers, not a generic one?
Your forms
Can your inspection and permit forms be built as they are, then improved?
Field use
Can crews use it on phones or tablets, offline, in Arabic or English?
Actions that close
Does every finding and incident have an owner, a due date and a record of closure?
Integrations
Can it exchange data with your ERP, stores and meters?
Your data
Can you export assets, history and records whenever you want?
Ready-made or custom
Ready-made CMMS or HSE software, or a custom system?
Ready-made CMMS and HSE products are mature and suit many plants, and we say so when they fit. A custom system pays off when your forms, assets or reporting do not fit their shape, or when you need one system across maintenance, inspection and HSE.
| Ready-made product | Custom system for your company | |
|---|---|---|
| Fits when | Standard maintenance and HSE processes | Your own forms, mixed sites or one system across several functions |
| Arabic | Often limited | Arabic-first field apps, with English alongside |
| Integrations | What the vendor supports | Your ERP, stores, meters and document archive |
| Reports | Standard reports | The backlog, compliance and downtime views your management uses |
| Code and data | Stay with the vendor | Ownership agreed in the contract |
How we work
How we build an industrial system with you
We build in phases, often starting with the site that struggles most, and the people in the field test every phase on real assets and real inspections.
Scope session
We meet maintenance, operations, HSE and quality, and map how work orders, inspections and incidents run today.
Forms and asset map
We collect your forms, asset lists and procedures, and draw how each record moves to its closure.
A first module
Often the asset register and work orders, or one inspection type, on one site.
Build in phases and test
HSE, document control, stores and dashboards follow, each tested in the field.
Launch, training and support
We move your data, train each team and support the system under a plan agreed with you.
The cost depends on the scope: the modules, sites, users, field apps and integrations. We quote it in writing after a free consultation.
Our own products
What we have built: Rushd as proof
Rushd by O AI is law-firm software our in-house team built and runs: one account on the web, iPhone and Android, in Arabic and English.
It already handles what most sector systems need: role-based permissions, an audit log of who did what (on the Premium plan), documents, tasks and notifications, and AI drafting in Arabic and English.
Industrial systems rest on the same parts: records with permissions and an audit trail, tasks with due dates and reminders, documents with versions, and apps used away from a desk.
O AI has not yet delivered an industrial or energy project, and Rushd is a law-firm system. We take projects from factories, energy and industrial service companies across the Kingdom.
Questions
Common questions
What is a CMMS?
A computerised maintenance management system (CMMS) is software that keeps assets, maintenance plans, work orders, spare parts and history in one place, so preventive maintenance runs on schedule and every repair is recorded.
Can the system plan preventive maintenance?
Yes. Plans can run by date, running hours or meter readings, and the system raises the work orders and tracks them to completion.
Can inspectors work offline?
Yes. Field apps can be built so checklists, photos and readings are saved on the device and sent when it reconnects.
Does it cover HSE and permits to work?
Yes. Incidents, observations, investigations, permits to work and their actions can sit in the same system as maintenance and inspections.
Can you digitise our old paper records?
Yes. Scanned forms and documents can be read with Arabic OCR and brought into the asset and document records, so history is searchable.
Can it connect to our ERP?
Usually, yes. Links with your ERP for assets, stores and purchasing are planned in the scope phase, within what your ERP allows.
Does it suit industrial service contractors?
Yes. A service company can run its crews' jobs, inspections, certificates and reports to each client from one system, with each client's sites and assets kept apart.
Can an AI assistant answer from our procedures?
Yes. An Arabic and English assistant can answer staff questions from your own approved procedures and manuals, and show the document it answered from.
Where is the data hosted?
We can host the system inside the Kingdom when the project needs it, on Saudi-based cloud infrastructure, or on your own servers. The choice is made in the scope phase.
How much does a maintenance or HSE system cost?
It depends on the scope: modules, sites, users, field apps and integrations. We send a written quote after a free consultation.
Do you carry out maintenance or inspection work yourselves?
No. We are a software company and do not carry out maintenance, inspection or safety work on site. We build the systems your teams or contractors use to manage, record and follow up that work.
Have you built industrial systems before?
Not yet. We take projects from factories, energy and industrial service companies across the Kingdom. Our proof is Rushd, a live system we built and run.
Who owns the source code and the data?
Ownership of the source code and of the hosting accounts is agreed in the contract before the build starts. We put it in writing so both sides know what is handed over at the end. Your data is yours.
Guides
Read more on our blog
ERP software in Saudi Arabia: a buyer's guide (ZATCA, data residency, Arabic)
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Correspondence management system for companies: incoming, outgoing and archiving
How companies in Saudi Arabia can manage formal letters: when email stops being enough, the incoming and outgoing workflow, a numbering scheme, what the Commercial Books, Electronic Transactions and VAT rules say about archiving, and 12 features to check before you buy.
Arabic OCR: why scanned Arabic PDFs come out wrong, and a workflow you can trust
Scanned Arabic PDFs become data you can trust when you sort them first, scan them well, extract fields rather than a Word file, have a person check them and keep the original.
Management information system (MIS): a guide for Saudi businesses
A management information system turns daily transactions into reports managers act on. This guide covers MIS components and types, how an MIS differs from ERP and BI, the ZATCA e-invoicing and PDPL points for Saudi companies, a worked monthly report and seven steps to improve yours.
Cybersecurity for companies in Saudi Arabia: what it is, types and first steps
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Tell us about your plant or sites, and we will scope the system with you
Your sites, the number of assets and users, the forms you use and the systems you have are enough to start.
We reply within one business day.